Roadmap & Resources

Challenges

Shortage of internal resources for contract management
Seasonal workload due to missing co-ordination of lease contract or project durations
Due to seasonal workload delayed contract assessments/prestudies, superficial steering of processes or lack of assessment in the course of contract closing
No prioritisation of projects and reactive management of critical contract data
Loss of negotiation power via insufficient handling times results in suboptimal negotiation results

Recording of relevant contract data like kind and size of space, cancellation periods and respites
Definition of standard processes like prolongation, space acquisition or project development with corresponding minimum process duration
Assessment of property quality and market potential for the allocation of a standard process per property
Benchmarking and definition of critical dates (= latest starting date for process)
Deduction of options to smoothen possible process overlaps (e.g. outsourcing of tasks with smaller financial impact/potential or evening out of resources via preponing or quick & dirty-prolongations of contracts)
Establishment of project and reporting structure („critical date alert“), project management and provider management („extended work bench“), resource planning tools on FTE-level
Tools: graphic overlap analysis, resource planning

Resource and budget optimised to-do-list at project start (roadmap) and hence operative guideline for corporate real estate management employees
Cost reduction via complete maintenance of strategic potential in negotiations
Optimised outsourcing as well as mid to long term resource planning in the field of corporate real estate management

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