Digitalisation – e.g. P2P

Challenges

• Electronic handling of invoices (P2P) for years on the agenda of many companies (esp. automotive)
• Digitalisation of business processes also in parts of the real estate industry an obvious trend (CAFM, DMS, …)
• Organisation of numerous companies not prepared for requirements of digitalisation:
  • De-centralised purchase/order system
  • De-centralised invoice entry
  • Manual internal transfer and processing of invoices
  • High range of various accounting units/suppliers
  • High number of invoices to be handled
• In the next years P2P will become market standard
• Requirement to adapt company organisations to P2P

Project approach

• Status quo analysis in specific companies:
  • Volume/types of orders
  • Order process
  • Invoice amount
  • Invoicing process
  • IT systems applied (own IT systems, client systems, interfaces)
• Research:
  • P2P experience in the group/the branch of industry
  • P2P provider/system
• Business case: development and assessment of alternatives and scenarios
• Determination of company specific saving potentials

Results

• Professionalisation of offer and invoice handling process as well as filing/archiving
• Reduced handling times
• Quality increase of invoice handling (e.g. e-invoicing: data exchange improved data quality)
• Leaning of processes as well as process acceleration via avoidance of manual tasks and improved interfaces
• Using of FTE savings potential