Transparency & Data Management

Challenges

• The international portfolio consists of several hundred properties
• Lack of transparency, partly the number of locations is unknown
• Target is the answer to strategic questions, the implementation of corporate real estate management or securing a sustainable transparency

Project approach

• „Tapping” of existing data from other corporate functions (e.g. IT, human resources, HSE, tax, finance)
• Preparation of a phone directory (user, address, contact, kind of ownership, number of employees at the location)
• Execution of web-based requests e.g. via intranet regarding master data (e.g. space, usage, rent payments, contract duration, vacancies, book values)
• Support in master data recording via selective site inspections for extrapolations on the overall portfolio, resp. stage of property, costs …
• Preparations of segment or regional specific dashboards
• Leading of strategy meetings on management level
• Establishment of reporting and administration processes for regular updates
• Preparation of standardised reporting (dashboards) in corporate real estate management

Results

• First portfolio transparency
• Sustainable, lean data management solution incl. processes and tools
• Deduction of management activities on the basis of strategy meetings, site inspections and data evaluation e.g. location concepts, resource planning, real estate strategy
• Disclosure of currently not used cost and value potentials